Step-By-Step Guide - Drive Electric Northern Colorado
Step-By-Step Guide
Before Event (Orange)
Schedule meetings with business or event coordinator (secure a centralized location for the event, confirm date, setup time, # of cars, etc.) Post event on social media, encourage other participating business or organizations to do the same Contact DENC to update website Send calendar invite to team Put on public calendars – Downtown Business Association , City of Loveland , City of Fort Collins , CSU , newspapers , etc. Create sign up genius form for volunteers Send email to volunteer list with upcoming event information, link to sign up genius form Create marketing materials – posters, flyers, social media posts Determine if lunch/dinner need to provided; determine plan for food if necessary Contact dealerships to secure vehiclesSend out follow-up volunteer email with upcoming event information, link to sign up genius form Create route map – contact our volunteer to coordinate this Print necessary materials – waiver forms, route maps, sign in sheets, posters, etc. (see outreach materials for printable versions of some of these)Send volunteer orientation e-mail – email should contain event details and attachments of volunteer documents on the outreach materials page
Day of Event (Gray)
Vehicle pickup – plan to leave two hours ahead of the event to pick up the EVs from the dealerships to bring to the event.
Set up (one hour before event)
Volunteer orientation (go over route, safety, confirm roles)
After Event (Blue)
Take down, put away materials in organized manner
Post photos to social media
Send thank you e-mail to host (within one week)
Click to enlarge graphic.
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