Step-By-Step Guide - Drive Electric Northern Colorado
Step-By-Step Guide
Before Event (Orange)
- Schedule meetings with business or event coordinator (secure a centralized location for the event, confirm date, setup time, # of cars, etc.)
- Post event on social media, encourage other participating business or organizations to do the same
- Contact DENC to update website
- Send calendar invite to team
- Put on public calendars – Downtown Business Association, City of Loveland, City of Fort Collins, CSU, newspapers, etc.
- Create sign up genius form for volunteers
- Send email to volunteer list with upcoming event information, link to sign up genius form
- Create marketing materials – posters, flyers, social media posts
- Determine if lunch/dinner need to provided; determine plan for food if necessary
- Contact dealerships to secure vehicles
- Send out follow-up volunteer email with upcoming event information, link to sign up genius form
- Create route map – contact our volunteer to coordinate this
- Print necessary materials – waiver forms, route maps, sign in sheets, posters, etc. (see outreach materials for printable versions of some of these)
- Send volunteer orientation e-mail – email should contain event details and attachments of volunteer documents on the outreach materials page
Day of Event (Gray)
- Vehicle pickup – plan to leave two hours ahead of the event to pick up the EVs from the dealerships to bring to the event.
- Set up (one hour before event)
- Volunteer orientation (go over route, safety, confirm roles)
After Event (Blue)
- Take down, put away materials in organized manner
- Post photos to social media
- Send thank you e-mail to host (within one week)
Click to enlarge graphic.
Back to Main Page
